Title: Academic Support Assistant (budget and marketing focus)
Department: College of Professional Studies Dean’s Office
Reporting to the Assistant Dean/Director of Operations and working closely with the Assistant Dean/Director of Senior Related Services, this individual will provide clerical and administrative support to the assistant deans of the College of Professional Studies (CPS). This individual will also assist with the day to day operations of the CPS Dean's Office and will have daily contact with students, faculty, and other members of the University community. He or she must be highly motivated and have the ability to analyze, organize and see a task to its completion and be dedicated to our student service goals as well as our Vincentian Mission. The individual should possess intermediate skill levels in Microsoft Word, Excel, and Outlook applications and be able to master University-specific computer programs. Ability to learn new technology is essential.
Perform data entry and process POs, and complete marketing requests, including reviewing the currency and updating of the Web site, on behalf of the Assistant Dean/Director of Operations.
Organize and complete marketing activities, on behalf of the Assistant Dean/Director of Operations.
Participate in marketing events and marketing activities as needed.
Provide clerical and administrative support to the assistant deans of CPS, including but not limited to basic office duties such as answering phones, distributing mail, scheduling appointments, faxing, preparing correspondence, filing, ordering supplies, coordinating meetings and events, and utilizing the appropriate technology when applicable.
When needed, handle reception and student, faculty, administrator, and guest contact with the assistant deans of CPS.
Support assistant deans with academic advisement, planning and executing student events, preparing reports and other correspondence, coordinating make-up exams, developing the college budget, and marketing the college and specific academic programs.
Perform other duties as assigned.
A high school diploma or equivalent.
A minimum two years of office experience.
Must have excellent interpersonal skills and be able to work effectively as a team player.
Possess excellent time management and organizational skills, initiative and resourcefulness.
Exhibit the flexibility and resourcefulness to be able to perform successfully when challenged by changing workflow priorities.
Have the ability to gain and maintain confidence and cooperation of faculty, administration, students, and other members of the University community.
Possess excellent listening, communication, and organizational skills.
Have the multitasking skills essential to work efficiently in a fast paced environment.
Exhibit intermediate skill level in the use of Microsoft Word, Excel, and Outlook applications.
Have the ability to master specific university computer software.
St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events.
I understand that any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.
St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeto...n Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.